Tertiary education workforce compliance management

Streamline workforce compliance management tasks to reduce time, cost, and risk

Smarter workforce risk solutions

Focus on your students and teachers, not on administration.

Reducing the turnaround time for compliance and credentialing information enables teachers to start work sooner. OnePassport helps to simplify the regulatory complexities and differences between education providers, states and territories.

With workforce shortages and a competitive labour market, it’s paramount that tertiary providers can attract and retain the best talent available.  Given structural features such as the prevalence of casual academics and the often-siloed nature of faculties, workforce presents one of the biggest risks to tertiary institutions.

Casual award compliance

OnePassport’s dedicated Tertiary Education Award Compliance system removes the guesswork in employment banding

Centralised workforce compliance management

All workforce types – employees, agency, contractors, students & volunteers all in one system

Automatic alerts for both the organisation and the workers

Workforce compliance renewals are never missed because of automatic alerts and notifications

Reduce duplication

Connect with existing people management systems for seamless workflows and processes

Onboarding a person, a team or the entire organisation has never been faster

Time is limited and so are admin resources – so speed to effectiveness is vital whether onboarding people into new software or setting up new hires.



Set workflows that collect all necessary workforce compliance information from new recruits before they can go on the roster. Save time and costs by having the recruit upload the data into their OnePassport app and digitally share it with your organisation.


CV Builder

Remove confusion and support ideal candidates who may lack computer skills by requiring CVs to be in the OnePassport CV Builder format. It’s free to individuals and easy to complete, while also saving you time in reviewing due to the consistent CV format.


Remove Duplication

By allowing a system for sharing verified information, you lower duplication – both time and costs. OnePassport facilitates the secure and (Privacy Act) breach-free method of sharing information including police checks, vaccinations, qualifications and visa information. 

Tertiary education award compliance

The diverse factors impacting pay rates result in a highly complex process, which can leave you exposed to the risk of incorrect payments to your workforce. 

OnePassport simplifies this process by digitally collecting all of the information that decides a worker’s level, and allocating them to their correct payment band. Each worker must confirm their individual band before their status is shared with the Payroll team. 

Grade Creation
OnePassport metrics dashboard showing assorted bar charts highlighting employee data

Workforce compliance is all about access to real-time data

At-a-glance compliance dashboards and metrics to always know where your compliance risks lie.

OnePassport | Comply is powered by dashboards; with multiple metrics to show the big picture, and reports to deep dive into all areas. Alerts for expiring data mean that neither the worker nor their manager misses important deadlines.

Empower your workers to store, verify and share their important information

The OnePassport | Profile app is an encrypted, state-of-the-art solution designed for individuals who frequently need to store and manage their work-related information; have the ability to independently verify items as needed; and be able to share that “one passport” with their employers, industry bodies and regulatory bodies.

The OnePassport Profile app is a free download from both iOS and Android app stores.

Google play store button
Apple store button
OnePassport Profile app login page and profile page shown on an iPhone

The benefits of digitising and automating workforce compliance management



Having OnePassport manage your workforce compliance lowers your risk. Immediately. The system strengthens governance around compliance items, helping you to avoid breaches – such as the Privacy Act. It provides you with a previously unseen level of visibility to your workers – both internally and externally. And all in real time. No delays by a new item being stuck in someone’s inbox.



OnePassport provides a LOT of data – a 50% reduction in workforce compliance administration. Not only in day-to-day management but also recruitment. The time to effectiveness of new hires is reduced dramatically. The reporting function is not only fast – one click reporting – but all managers can run reports on their people. No more waiting for the HR Dept to tell you whose police checks are about to expire.



OnePassport reduces duplication which saves costs for both the provider and the worker in areas such as background checks. Because workers are sharing data from the OnePassport app directly with their employers – rather than handing in paper or sending emails – it shifts the data entry cost which also provides genuine FTE savings.