Digital does not mean PDFs and spreadsheets

7 Jul 2023

The world is undergoing a digital revolution, and it’s not just limited to cutting-edge industries. Everyday businesses are also striving to adapt to this changing landscape. However, transitioning to digital goes beyond simply replacing paper with PDFs and spreadsheets. RMIT University, with its Digital3 philosophy, provides valuable insights into the true essence of a successful analogue-to-digital conversion. This blog post explores the three pillars of Digital3 and their implications for organisations.

  1. Decentralisation

In the digital economy, decentralisation plays a pivotal role. Organisations should realise that trying to handle everything in-house can lead to inefficiencies and unnecessary costs. Instead, they should leverage external resources and expertise to optimise their processes.

For example, when managing workforce compliance, collecting data such as police checks, right-to-work documentation, and qualifications can be time-consuming and resource-draining. However by collaborating with external parties, organisations can obtain verified information directly from the source, such as the education provider that issued the qualification, eliminating redundant efforts and streamlining the compliance process.

  1. Automation

Manual data entry across multiple systems is a significant drain on productivity. In the digital era, automation is key to unlocking efficiency gains. By harnessing the power of connectivity, organisations can seamlessly integrate data from external sources into their internal systems.

For instance, imagine a scenario where vaccination records are required for workforce compliance. Through automation, an organisation can receive vaccination information from a reliable source, such as Services Australia’s Australian Immunisation Register (AIR), and instantly share this data with various systems within the organisation. This eliminates the need for manual data entry, reduces errors, and improves overall operational efficiency.

  1. Platforms

In the digital landscape, platforms provide robust solutions that surpass the limitations of spreadsheets. Leveraging purpose-built platforms allows organisations to access powerful tools, such as advanced reporting, real-time alerts, and verification mechanisms. These capabilities go beyond what traditional spreadsheets can offer, enabling organisations to save time, reduce costs, and mitigate risks.

By embracing digital platforms, organisations can streamline their operations and enhance decision-making. Platforms facilitate efficient data management, offer actionable insights, and empower organisations to make informed business decisions promptly.


The digital revolution is reshaping the way organisations function. To successfully navigate this transformation, it is crucial to understand that digitalisation goes beyond mere document conversion. RMIT University’s Digital3 philosophy emphasises the importance of decentralisation, automation, and platforms in driving digital success.

By embracing decentralised collaboration, leveraging automation to eliminate manual tasks, and adopting purpose-built platforms, organisations can unlock the full potential of the digital economy. The benefits include increased operational efficiency, reduced costs, improved compliance management, and enhanced decision-making capabilities.

Next Steps

If your organisation is ready to embark on its digital journey, consider assessing your current workforce compliance management practices using the OnePassport workforce risk scorecard. This simple evaluation will provide valuable insights into your organisation’s workforce compliance management status and help you build a compelling business case for digital transformation. Contact OnePassport to explore the potential benefits and opportunities digitalisation can bring to your organisation.

Remember, digitalisation is not limited to PDFs and spreadsheets it is a comprehensive transformation that can revolutionise your world.

OnePassport’s CEO, Michael Maher, is a member of the RMIT University’s Digital3 Industry Advisory Board. The Advisory Board falls under the College of Business and Law, and serves to provide creativity, innovation and ideas to inform D3’s strategic direction; particularly in the context of industry, future industry needs, focus areas, and content development.